(I had trouble finding this at first. I assumed it would be under “SmartList Options”…but it is not)
When you save a new SmartList Favorite, it will change the default “Visible To”
When you click on an existing SmartList Favorite, the Visible To option will show from that existing Favorite. You are essentially clicking “Save As” so it defaults to that existing Favorite’s settings.
Note: GP2016 R2 added Password Protect at the system level: Administration > Setup > System > SmartList Options
GP2018 added the ability to Password Protect individual SmartList Favorites as shown above.
The SmartList Options window allows you to change the default Columns, Maximum Records, Search Defaults, and Password to Modify.
The Search Defaults affect ALL SmartLists in ALL Companies. This password is the default, remember that individual SmartLists can have their own passwords.
Note: We do not recommend making the Maximum Records a giant number on all SmartLists. This can affect your system performance.
The Maximum Records and Columns can be set on each SmartList Favorite. This change is what will show when you click on the Folder Name or Favorite * of each SmartList Option vs. clicking on a Favorite.
If you have a Microsoft Dynamics GP question or unresolved issues, we will either find a solution or let you know where you can turn to get your problems resolved.
Contact Dexpro Dynamics at 312-801-5070 or info@dexprodynamics.com.
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